Vendor Contract

Massachusetts Council for Exceptional Children Exhibitor Contract

Please complete and submit this form and register/pay on our registration page. Your request is not complete until we have received your payment.

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Name of Company *

Primary Contact Name *

Address *

Telephone # *

Email *

Exhibitor

Booth Type ( list # of booths needed) *

Booth Fee *

Additional Booth Staff Fee *

The fee includes 1 staff for each booth purchased and 1 lunch. Add $65 for each additional table representative.

Name of booth staff for badges *

First

Last

Additional names *

Website and Exhibitor Handout Description

Company Name *

Contact Person *

Address *

Line 1

Line 2

City

State

Zip Code

Country

Phone *

Website *

Email *

Brief description/slogan : (25 words or less) *

Important: Please send us a jpg image of your logo for inclusion on our website to [email protected]

Massachusetts Council for Exceptional Children

TERMS AND CONDITIONS

1)When the Massachusetts Council for Exceptional Children receives a signed contract from exhibitors with full payment, your company will receive information regarding all matters pertaining to the conference, including services provided by the hotel.

2.) Exhibit booths are assigned once the Massachusetts Council for Exceptional Children receives both the exhibit contract as well as full payment of the fee. Booth assignments are made on a first-come, first-served basis. Decisions regarding the location of booth assignments will be made by the Massachusetts Council for Exceptional Children. Exhibitors will be provided with internet access, two chairs, and a tablecloth.

3.) Cancellations. Cancellations must be made in writing by October 1 of the conference year in order to receive a refund. After that date, no refunds will be given.

4.) Restrictions. (a) Exhibitors purchase space solely for their own use and may not allow other vendors to purchase/use space at their table(s). Exhibitors may display information/literature only at their own booth. Exhibitors shall only display material, which does not conflict with the policies and procedures of Massachusetts Council for Exceptional Children a copy of which will be provided upon request. The Massachusetts Council for Exceptional Children reserves the right to remove any materials from the exhibition site that conflict with any policy or procedure of our organization. Vendors and other individuals who have not purchased booth space or sponsorship may not distribute their literature at the conference.

5.) Exhibit space will only be sold to vendors, individuals, and/or corporations that provide services and/or sell products that are directly related to the special education profession. Exhibits on the following will not be accepted under any circumstances: tobacco, alcoholic beverages, pornographic material, firearms, fund raising activities, political campaigns. No exhibits will be placed in violation of existing Massachusetts Council for Exceptional Children policies. Requests for exhibit space are accepted at the discretion of the Massachusetts Council for Exceptional Children Executive Board.

6.) Each exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in exhibitor’s booths or displays. No exhibitor will be permitted to play, broadcast or have performed any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to Massachusetts Council for Exceptional Children proof satisfactory that the exhibitor has, or does not need, a license to use such music or copyrighted material. If you intend to use any presentation with sound please notify us.

7.) Massachusetts Council for Exceptional Children reserves the right to remove from the exhibit hall all or any part of any booth or display which uses music, photographs or other copyrighted material for which the exhibitor fails to produce proof that the exhibitor holds all required licenses.

8) The exhibitor shall be liable for and shall indemnify and hold Massachusetts Council for Exceptional Children, their agents and employees harmless from all loss, cost, claims, causes of actions, suits, damages, liability, expenses and costs, including reasonable attorney’s fees, arising from or out of any violations or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents or employees of any patent, copyright or trade secret rights or privileges.

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